One employee, two locations,one shared period.
One employee can belong to several locations. The TES check and auto-schedule count the employee’s published shifts at the other location in the same period.
With 10 working days here and 6 at the other location in the period, the check shows 16 days and exceeds the limit of 15.
When to use it
When the same cook works in two of your restaurants, the published shifts at the other one have to count towards their 15 working days, even if you are planning the roster for just one.
Try free for 3 monthsNo credit card.How it works
Add a second location
In Settings, on the Location tab, press Add location. Perus has one location, and it can have several teams. Plus and Pro have no limit.
Choose the employee’s locations
Open the employee window in Settings → Staff and tick every location where they work under Locations. Adding a second location is part of Plus.
Plan in each location
Plan the roster in each location: only employees who have that location can be scheduled, and the shift type has to belong to the roster’s location. Switch locations in the top bar’s Location selector, one location at a time.
The check adds it up
The planning board’s TES check adds in the employee’s published shifts at the other location in the same period, for example the 15 working days and the 11-hour rest. Auto-schedule (Plus) uses the same calculation.
By hand and with Plana
By hand
When the same person is in two restaurants, you keep track yourself of how many working days they already have at the other one.
You have to take the other restaurant’s shifts into account by hand for rest and days in a row.
The same name can end up on two rows, one on each location’s list.
With Plana
The employee is one row with two locations ticked, and appears on both lists.
The TES check adds in the other location’s published shifts in the same period, and the same day at two locations counts as one working day.
The same calculation is used in three places: the TES check, the legal check on saving and auto-schedule.
Example: one employee, two locations
These figures come from an example that tests the calculation, not from customer data: the website’s demo restaurant has only one location.
- 16working days in the period (10 + 6), limit 15Calculation example · not customer data
- 126 hhours in the period (108 + 18), overtime noticeCalculation example · not customer data
- 1working day when both locations have a shift on the same dayCalculation example · not customer data
The rules Plana watches
- 15working days per periodMaRa TES 8 § 1.
- 7working days between days offMaRa TES 8 § 2.
- 11 hrest between shiftsMaRa TES 7 § 4.
- 120 hperiod hours after which work is overtimeMaRa TES 18 § 1–2.
There are at most 15 working days in a three-week period. The same day at two locations counts as one day.
MaRa TES 8 § 1.There may be at most seven working days between days off.
MaRa TES 8 § 2.The rest between shifts is at least 11 hours unless otherwise agreed with the employee.
MaRa TES 7 § 4.Regular working time is at most 112.5 hours in three weeks, and work beyond 120 hours is overtime. If the other location’s hours push the period past these, the check shows a pay notice, not a violation.
MaRa TES 7 § 1, 18 § 1–2.Auto-schedule counts the other location’s published shifts towards the 15-day allowance and the period’s hours limit. It doesn’t subtract the other location’s hours from the contract minimum.
Plana’s own rule
Who uses it
- Owner
- Sees All locations on the Staff page, ticks the employee’s locations in the window, manages the location list in Settings and switches locations in the top bar. On the planning board, sees the effect of the other location’s shifts.
- Manager
- Plans only in locations where they have a role. If they try to add an employee to a location they don’t manage, Plana says: Only the location’s owner or manager can add an employee there.
- Employee
- Switches locations in the phone app’s location bar at the top and sees one location’s shifts at a time.
- Accountant
- The Payroll page is read per location, and an employee who works at several locations appears on each location’s payroll page separately.
What it doesn’t do
It counts only the other location’s published shifts: if both locations have only a draft, they can’t see each other.
If two managers plan the same person in their own drafts, neither check sees the other’s draft. Publish one roster first, and it becomes a published neighbouring shift for the other location.
Employees can be shared only within one organization. Locations of two different companies, with different business IDs, are in separate organizations and can’t share employees.
Locations are a lasting membership. There is no loan for a set time, such as “moved until day X”.
The balance bar under each name on the planning board counts only the hours on that roster, not the other location’s.
The contract minimum isn’t reduced by the other location’s hours.
There are no chain-level views: no group planning board, no cover search across locations, no head office reports and no new-location kit.
Where to find it in Plana
- Where to find it in Plana
- Settings → Staff → employee window → Locations. Settings → Location → Add location
- Where to find it in Plana
- A Plus or Pro plan and two locations in the same organization. An employee can be added only to locations in the same organization.
Questions
Next stop in the period
Next stop in the periodPublish · Publishing and changesSend the roster to your staff's phones in one go. A change to a published shift applies once the employee accepts it.
Related features
Every change checked against the law and the collective agreement
36 checks run the moment you change a shift. A shift that breaks the Working Hours Act is not saved. A shift that breaks the collective agreement (TES) gets a mark.
- While you drag, you see whether a shift will save
- Hour and rest limits for employees under 18
- Work permit tied to an occupation: a shift outside it is not saved
A roster from your staffing needs
You say how many people each day needs. One click suggests the missing shifts for the period. You decide which ones stay.
- At least 11 h rest, at most 7 days in a row and 15 working days in a period
- Sundays in turns: people who worked more Sundays lately get fewer
- Student permit: auto-schedule keeps the yearly hours under the limit
PlusVideoThree-week hours balancing
When the balancing system is on, the hours of full-time staff on a monthly salary count over the balancing period. While you plan, you see how far each person is below or above their hours.