Which plan do I need?

Reports are in the Plus and Pro plans. The bottom line of the home page, which shows the period forecast and links to Reports, comes with it. The trial (3 months) is on Pro, so the page works during the trial. If the plan doesn’t include it, a locked page is shown instead and no data is read.

What do the labor costs include?

Gross pay, excluding employer’s social costs. Base hours, Sunday +100 %, evening supplement and overtime are shown separately, with a row for each team. The supplements total also includes night and eve supplements. People without a pay rate are left out, and the total gets a ≥. Monthly salaries are allocated to the period and marked with ≈.

Why do the figures differ from Pay estimate?

The pages cover different time spans. Reports covers a three-week period (21 days), Pay estimate a calendar month. Pay is worked out with the same calculation rules. A period in progress is a forecast: clock-ins up to yesterday, the roster after that. The figures are final once all clock-ins are confirmed.

Does a savings suggestion change the roster by itself?

No, it is only a suggestion. Open in the planner takes you to the roster, and the owner or a manager makes the change. A change to a published roster goes to the employee as a proposal. For an accountant the button is disabled.

How is coverage calculated?

Each team has a cell per day: planned shifts / needed shifts. Full and short cells look different, and a short one has a dashed border and ＋n. If a team has no staffing needs set, it says so instead of showing 0 %. The figure isn’t hour-by-hour presence.

How are planned and actual compared?

By team: the planned hours up to yesterday against the clock-ins. Each team shows over, under or even, and how many clock-ins have no shift. Actuals need clock-ins: QR clock-in is in the Plus plan, or managers can enter the hours.

Can the accountant see the reports?

Yes. The accountant’s top bar has Pay estimate and Reports, and the figures are the same as the owner’s. The action buttons are disabled for the accountant, with the reason given. Employees and shift leads don’t see the page.

Does it work on a phone?

Yes, in the phone’s browser. The bottom line of the home page takes you to Reports. The phone app doesn’t have the page.

What three weeks cost,visible while you plan

Plana works out the period’s labor costs, overtime and Sunday hours: a draft from the roster, a period in progress from clock-ins up to yesterday. It also suggests shift moves that save money.

In the demo restaurant’s period, forecast labor costs were about 14 225 €, one person had 7,5 hours of overtime, and possible savings were 61,75 €.

PlusIn the Plus and Pro plans

When to use it

When the roster is done and waiting to be published, the owner wants to know what the three weeks will cost and who goes past 120 hours into overtime.

Try free for 3 monthsNo credit card.

How it works

By hand and with Plana

By hand

You count for each person yourself who goes past 120 hours in three weeks.
You add the Sunday +100 % and the 18–24 evening supplement to the costs yourself.
You compare the roster and the clock-ins yourself, side by side.

With Plana

One row of key figures: labor costs, overtime, Sunday hours, clocked hours, unfilled shifts and violations, all against the previous period.
Labor costs are split into base hours, Sunday, evening supplement and overtime, with a row for each team.
Planned vs. clocked shows each team over or under, and how many clock-ins have no shift.

Example: the demo restaurant’s period in progress

The figures are from the demo restaurant (the employees are made up), on day 13 of the period 21.09.–11.10.2026: clock-ins up to yesterday, the roster after that. There are two teams and 10 employees. Monthly-paid employees’ base pay is allocated to the period.

14 225 €forecast labor costs, gross without social costsDemo restaurant
7,5 hovertime (over 120 h), 1 personDemo restaurant
61,75 €possible savings from moving one shiftDemo restaurant

The saving is the Sunday 11.10. shift from 15 to 24, moved from Rahman to Laine. Both get the Sunday +100 %, so the saving comes from the overtime supplement: Rahman’s overtime drops from 7,5 hours to zero.

The rules Plana watches

112,5 hregular hours in three weeksMaRa TES 7 § 1.
120 hperiod hours above which work is overtimeMaRa TES 18 § 2.
+100 %for Sunday workMaRa TES 17 § 1.
18–24evening supplement hoursMaRa TES 16 § 2.

Regular working time is at most 112,5 hours in a three-week period, and work above 120 hours is overtime. Both limits are drawn on the scale in By person.
MaRa TES 7 § 1 · 18 § 2.
In a restaurant using the balancing system, the overtime line for a full-time monthly-paid employee is 130 hours, or 136 under a local agreement.
MaRa TES 12 § 1–2.
When a Sunday shift moves to someone else, both get +100 %: the saving comes from the overtime supplement.
MaRa TES 17 § 1.
A change to a published roster goes to the employee as a proposal and only takes effect once they accept it.
MaRa TES 9 §.
A monthly-paid employee’s base pay is allocated to the period: regular hours (up to 112,5 h) × monthly salary / 159. The figure is marked with ≈.
MaRa TES 13 §.
The 10 € minimum saving and the limit of 5 suggestions are Plana’s own thresholds, not TES figures.
Plana’s threshold, not TES

Who uses it

Owner: Goes through the period at the computer and checks the draft before each publish. On the phone’s browser they get there from the bottom line of the home page.
Manager: Same as the owner, as long as the role keeps the right to see pay. Open in the planner also needs the right to edit the roster.
Employee: Doesn’t see Reports, and neither does a shift lead: they have no link to it.
Accountant: Has Reports in the top bar and sees the same figures as the owner. The action buttons are disabled, with the reason given.

What it doesn’t do

A period is three weeks (21 days), not a calendar month. Pay estimate works by calendar month, so the totals on the two pages don’t reconcile.
It doesn’t work out labor costs as a share of revenue: sales aren’t entered in Plana.
Coverage counts shifts per day, not people present hour by hour. For a team with no staffing needs set, coverage can’t be calculated.
People without a pay rate aren’t included: the total gets a ≥ and their names are listed. A figure that can’t be read is shown as text, not as zero.
Possible savings only covers shifts that haven’t started, within the same team. The evening supplement is a fixed hourly amount, so it isn’t suggested as a saving.
The page can’t be exported or printed.
The phone app has no Reports page; on a phone you open it in the browser.

Where to find it in Plana

Where to find it in Plana: Top bar → Reports
Where to find it in Plana: You need the Plus or Pro plan. Coverage needs staffing needs set for the teams, and actuals need clock-ins.

Questions

Next stop in the periodPrepare · Staff, contracts and permitsContracts are signed on the phone. Residence permit expiries and immigration notices stay on schedule.

Related features

Try it on your own roster

Try free for 3 monthsNo credit card. New accounts get all Pro features for 3 months.